Meeting or not?
Use our 60-second diagnostic tool
1/4 Complete
Question 1 of 4
What's the main purpose of this meeting?
Question 2 of 4
Who can actually make decisions or take action on this topic?
Question 3 of 4
How many people really need to be involved?
Question 4 of 4
Could this work just as well without everyone in the same room?
This Should Be an Email
You're sharing information that doesn't need discussion. Save everyone's time.
âī¸ Send a clear email with key points and next steps. People can reply with questions.
45 min
saved for your team
This Needs a Real Meeting
You have the right setup for productive discussion. Let's make it count.
â° Keep it to 30 minutes. Send an agenda 24 hours ahead. End with clear next steps.
30 min
saved with better structure
Try Async Collaboration
Start with a shared document. You might solve this without a meeting.
đ Create a shared doc for input, then meet only if you get stuck or need to align.
60 min
potentially saved
This Needs Professional Facilitation
Large group creativity or complex alignment requires structured guidance.
đ§ This is exactly what expert facilitators are for. Don't wing it with high stakes.
120 min
saved from ineffective sessions
Get Clear on the Purpose First
Don't schedule a meeting until you know exactly what success looks like.
đ¯ Define the specific outcome you need, then choose the right format to achieve it.
90 min
saved from meandering discussions